Junior Office Administrator

TechAccess is hiring a Junior Office Administrator to support smooth day‑to‑day operations at our Benoni office. The role includes general office administration, logistics coordination (couriers, deliveries, stock movement), and entry‑level accounting tasks in Xero, including invoice capture, reconciliations, and supplier statement checks. Reporting directly to the Office Manager, you’ll help maintain organized systems, accurate records, and efficient workflows across the business. This position is ideal for someone detail‑oriented, proactive, and eager to grow in both finance and operations. We offer a competitive salary and meaningful opportunities for development within a dynamic technology‑driven environment. 

Job Description — Junior Office Administrator (Updated)

Title: Junior Office Administrator

Company: TechAccess (techaccess.co.za)

Location: Benoni, Gauteng (On-site)

Employment Type: Internship

Reports To: Office Manager

Salary: Competitive

Role Purpose

Ensure the smooth running of office operations by handling administrative tasks, supporting logistics workflows, and performing basic accounting duties in Xero.

Key Responsibilities

1. General Office Administration

• Manage reception, calls, visitor sign-ins, and shared inbox responses.
• Maintain filing systems (digital and physical), schedule meetings, and prepare minutes.
• Manage office supplies and consumables; coordinate local vendors.
• Support onboarding processes (access, equipment checklists).
• Keep office areas organised, safe, and compliant.

2. Logistics & Operational Support

• Book couriers, track deliveries, maintain POD records, and resolve issues.
• Support inbound/outbound stock processes and maintain simple inventory logs.
• Prepare dispatch documentation (packing lists, labels).
• Coordinate with internal teams and suppliers regarding deliveries and returns.

3. Entry‑Level Accounting (Xero)

• Capture and code supplier invoices and employee expense claims.
• Perform daily/weekly bank reconciliations.
• Generate customer invoices and support debtor follow-ups.
• Reconcile supplier statements; prepare payment runs for approval.
• Assist with month-end routines and basic journals under guidance.

Minimum Requirements

• Matric (Grade 12). A relevant certificate/diploma is a plus.
• Basic working knowledge of Xero or similar cloud accounting software.
• Proficiency in Microsoft 365 (Excel, Outlook, SharePoint, Teams).
• Strong communication skills and attention to detail.

Nice to Have

• Basic VAT understanding and invoice reconciliation experience.
• Familiarity with courier systems and stock/asset tracking.
• Intermediate Excel skills (lookups, filters, pivots).

Personal Attributes

• Highly organized and reliable.
• Positive, professional communication style.
• Quick to learn new systems and processes.
• Discreet with sensitive financial information.

Tools You’ll Use

• Xero
• Microsoft 365
• Courier platforms & simple inventory spreadsheets

Success Indicators (First 90 Days)

• Bank reconciliations always current.
• Accurate supplier statement recon each month.
• Courier tracking and POD management with minimal exceptions.
• Clean, well‑maintained office and supply system.